Summer Camp 2023

Sunday, July 9 -
Saturday, July 15, 2023
J N Webster Scout Reservation
Ashford, Connecticut

Event Description

This year, Troop 54 will attend summer camp at June Norcross Webster Scout Reservation, our second time at their summer camp. This camp is out-of-council for us as it is in Connecticut Rivers Council. July 9-15 is their Week 3. Our Scouts will stay in two-person canvas wall tents on wooden platforms. Each Scout will have a cot. Meals will be prepared by the camp and served in their dining hall; breakfast and lunch will be served buffet style with dinner being sit-down (family style). Our site will be determined later.

To get a picture of camp life, you can look at the Camp Video.

Registration

For summer camp payments, we prefer payment by check or cash. If this does not work for you, payment links are provided below. Youth Registration Fee is as follows:

Payment	Amount	Due Date
Deposit	$50	3/7/23
Remainder of Early Pay Fee	$460	4/25/23
Remainder of Early Pay Fee for Sibling (both)	$435	4/25/23
Regular Rate	$540	After 4/25/23
Webelos Crossovers and New Scouts Fee	$510	Before camp

Additional Leader Fee - Leaders beyond those planned and needed by the Troop pay their own $120 additional leader fee through the Troop.
Annual Health and Medical Record - each youth or adult member staying at camp one night or more must submit this form (Parts A, B and C) at or before the last regular troop meeting of the season on June 15. It is recommended that you keep the original and submit a copy. See this web page for details on how to complete the form and to get the form. Note that this requires a physical exam within the year before camp (with doctor signature) and a copy of both sides of your medical insurance card. If your doctor did not complete Part C, transcribe information from the doctor-provided record onto Part C.
Camp-specific Med Forms:
- Part D - Each youth and adult participant must submit this form.
- Medication - Each youth taking prescription medication must submit this form.
- Special Needs - Each youth participant with special health care needs or disabilities must submit this form or a document based on it.
- Treatment for Allergic Reactions - Each youth participant with an allergy must submit this form.
Camperships (Financial Aid):
- Troop Campership Application - To apply for a troop campership, submit this form to the Scoutmaster by April 13.
- Council Campership Application - To apply for a council campership, follow the instructions on this page (due April 1).
To stay overnight at camp with the troop, an adult must be a registered member of the BSA.

Program

Activities at camp include merit badge sessions, patrol activities and troop activities (such as camp fires). The following documents/pages from 2021 provide examples; the corresponding 2023 documents will be posted when they are available:

2023 Merit Badge Program - This matrix lists which merit badge is offered at each time so that a Scout can plan his day.
2023 Merit Badge Prerequisites - This matrix lists which merit badge is offered at each time so that a Scout can plan his day.
2023 Summer Program Guide - Detailed camp information, including camp rules and procedures.
Merit Badges - This area of the U. S. Scouting Service Project provides the current requirements for each of the merit badges.
2023 Theme Days - Read this and consider packing some theme clothing.

Badges earned during Summer Camp will be presented at a Court of Honor in September.

What to Pack

See our summer camp Packing List. To emphasize a few items to bring:

Full uniform (shirt, pants, socks, neckerchief, neckerchief slide, belt) - we will wear these daily for evening meals and assemblies.
Drink mix packets - everyone needs to avoid becoming dehydrated. If you have difficulty drinking water, bring something to mix into it.
Flip flops - to wear in the shower. It is probably a good idea not to touch the floor.
Mosquito net - see our page for details.

Friday BBQ

The camp invites family members to join campers for the Friday Evening BBQ and Campfire. This is the regular meal for camp participants. Visitors need to pay via the Troop by noon on Sunday, July 9. Times and links for these payments will be posted later.

Travel

The camp requires that trailers be brought to the sites in the morning (earlier than participant arrival), so we will not meet at the church the morning of departure.

Each Scout and his stuff must be at the camp close to but not earlier than 1:00 PM on Sunday. Parents can transport their Scouts and their Scouts' stuff to the camp. They can alternately send most of the gear in advance. To do this, you can leave your tubs and other gear (e.g., sleeping bag, pillow, poles, fishing rod) at the Scoutmaster's house to load into the trailer at one of the following times:

Saturday, 4:00-5:00 PM
Sunday, 8:30-9:30 AM
Call to arrange another time on Saturday or Sunday (before 9:30 AM).

The drive to the camp takes about 55 minutes. Have lunch before arriving at the camp or bring a bag lunch to eat at the camp (nothing that requires cooking). Our first camp meal will be dinner on Sunday. Everyone should drive to the main parking lot. The camp staff can move your stuff (if you brought it yourself) to the camp site.

Scouts can carpool to get to the camp. 2 pickup trucks should be sufficient, especially if you send your gear in the trailer.

Each Scout should have his swimsuit and towel in his day pack, with a water bottle and any prescription medications, to be ready for med check and swim check before we complete unpacking and camp setup.

We won't be able to gauge how many bicycles will fit into the trailer, especially for the drive back. As a result, it is likely that anyone bringing a bicycle will need a family member to pick up his bicycle at the end of camp.

Late arrivals at camp - Advise the Scoutmaster in advance. The troop is expected to arrive together.

Return - Our estimated return to Epworth is 11:00 AM on Saturday. Bear in mind that Nouvelle Arche services likely will be in progress when we arrive at the church.

Page updated 6/26/23
J. Froimson